Longparish Parish Council

Clerk: Mr Tony Humphrey, Longparish Parish Clerk, 29 Lillywhite Crescent, ANDOVER, Hants, SP10 5NA,
Tel 01264 359808, Email clerk@longparish.org.uk

 

Publication Scheme under the Freedom of Information Act 2000

Electorate: 567

The Council adopted the Model Publication Scheme (Core Classes only) produced in accordance with section 20 of the Freedom of Information Act 2000 on 13 January 2003 and will publish information in accordance with that scheme

All documents are available on application to the Parish Clerk at the address above. In addition documents indicated as such below are available free from the parish website www.longparish.org.uk.

CORE CLASSES OF INFORMATION

1. Council Internal Practice and Procedure

Information

Format in which it is available

Charge for supply

(yes/no)

Minutes of council, committee and sub-committee meetings (limited to last 2 years)

A4 Loose Leaf Sheets available - Length of documents 3 to 6 pages per meeting.

Yes

or free from website

Procedural standing orders

A4 Loose Leaf Sheets available - Length of document - 25 pages.

Yes

or free from website

Council’s annual report to parish meeting

A4 Loose Leaf Sheets available - Length of document - 1 page.

Yes

or free from website

2. Code of Conduct

Information

Format in which it is available

Charge for supply

(yes/no)

Members’ declaration of acceptance of office

Copy of Acceptance available

Length of document - 1 page

Yes

Members’ register of interests

Parish Council would direct all applications to the Borough/District Council

N/A

Register of Members’ interests book

Parish Council would direct all applications to the Borough/District Council

N/A

3. Periodic Electoral Review

This is information concerning changes to the electoral arrangements for parish councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council. There are no changes recommended which affect Longparish.


Information

Format in which it is available

Charge for supply

(yes/no)

Information relating to the last Periodic Electoral Review of the council area.

Printed publication available

Length of document - 30 pages.

Yes

Information relating to the latest boundary review of the council area

Printed publication available

Length of document - 30 pages.

Yes

4. Employment Practice and Procedure

Information

Format in which it is available

Charge for supply

(yes/no)

Terms and conditions of employment

N/A

N/A

Job descriptions

A4 Loose Leaf format available

Length of document - 2 pages

Yes

Planning Documents

Note. Representations on planning applications, including those made by the Longparish Parish Council may be inspected at the Test Valley Borough Council Offices at Beech Hurst, Weyhill Road, Andover.

Information

Format in which it is available

Charge for supply

(yes/no)

Responses to planning applications

Standard Borough Council planning response form in loose leaf format.

Length of document - 1 to 3 pages. Please specify which planning application and date for ease of reference.

Yes

Summary included in minutes available free from website

6. Audit and Accounts

Information

Format in which it is available

Charge for supply

(yes/no)

Annual return form - limited to the last financial year

A4 Loose Leaf format available - Length of document - 3 pages

Yes

Annual statutory report by auditor (internal and external) - limited to the last financial year

A4 Loose Leaf format available - Length of document - 2 pages

Yes

Receipt/payment books, receipt books of all kinds, bank statement from all accounts - limited to the last financial year

Accounts are kept on an Excel spreadsheet. Printout will be on A4 Paper. Approximately 20 pages

Bank Statements available in A4 format - length of documents - 14 pages.

Yes

Precept request - limited to the last financial year

A4 loose leaf format available on application - Length of document - 1 page

Yes

VAT records - limited to the last financial year

A4 loose leaf documents available - Length of document - 2 pages. Please note that this information could be confidential and may be withheld.

Yes

Financial Standing Orders and regulations

A4 loose leaf documents available - Length of document - 3 pages

Yes

or free from website

Assets register - includes details of commons/village greens owned by the council, village hall and recreation ground

Assets Register available in A4 format - length of document - 2 pages

Yes

or free from website

Financial risk assessments

A4 Loose leaf document

Yes

EXCLUSIONS

Core Classes of Information

Employment Practice and Procedure

‘Personal records’, i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.

Planning Documents

Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps, all of which are available from the local planning and/or highway authority respectively.

Audit and Accounts

All commercially sensitive information, e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair, i.e. if tender information is released to a third party prior to the end of the tender period, those who initially submitted tenders could be undercut and/or unfairly disadvantaged.

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